Understanding Project Management Software and Systems
As a project manager, you’re responsible for delegating tasks, creating schedules, assigning resources, identifying problems, assessing risks, and much more. Project managers are not only responsible for managing all aspects of a project, but also have to keep all stakeholders and team members up to date on project progress, and are responsible for the ultimate success or failure of a project. With so much to keep track of, project management software is a powerful tool that helps project managers centralize and simplify projects.
What Is Project Management Software?
Project management software is a system that project managers and project teams can use to help plan, organize, and manage resources for projects. There are many different types of project management software with different capabilities, but all project management software helps track project progress and deliverables in order to help manage projects more efficiently.
Good project management software should help facilitate communication and collaboration among team members, and make it easy to pull data to write project management reports. Studies have shown that using project management software increases a company’s project success rate and growth.
Benefits of Project Management Software
- Makes collaboration and communication easier.
- Allows for the sharing of documents and files.
- Helps with resource and cost management.
- Helps deliver accurate reporting.
- Provides project managers with a centralized view of teams and tasks.
- Tracks time and helps keep projects on schedule.
Types of Project Management Software
Modern project management software usually falls into the category of desktop or cloud-based project management software. Desktop project management software is a project management system that has to be physically installed on a computer, such as Microsoft Project. Desktop project management software usually stores data in a local file on the hard drive where it is installed.
Cloud-based project management software are project management platforms that you can login to from any device connected to the internet, either through an app or online login portal. Workep is an example of cloud-based project management software that you simply have to sign up for with your G Suite account and can access from any device, anywhere.
Project management software can also be categorized as a single-user project management system or collaborative project management system. Single-user project management systems are suitable for situations where only one person will need to modify project data at any given time. Collaborative project management systems support multiple users who can update and modify different areas of the project that they are responsible for. It is much more versatile than a single-user project management system and helps teams communicate, collaborate, and stay informed on complex projects.
Project Management Software: An Indispensable Tool for Productivity
In conclusion, project management software is an indispensable tool that project management offices and project management professionals should use to improve the productivity of their teams and manage projects more efficiently. With so many variables that impact a project’s success, it is vital to be able to see all the data in one centralized location so you can see timeline progress, reassign resources as needed, and delegate tasks easily.