Project Management Templates: a Lesser Known Tool for Project Management

Published by Gavin Donnelly on

A good set of project management templates can help you work faster, stay organized, and track projects more efficiently. Project management templates include tables, timelines, Gantt charts, lists, Kanban boards, project plan sheets, and all kinds of other templates to help you be a more effective project manager. These types of templates can come in the form of Excel files, Google Sheets, or as part of a project management software platform.

Why Should I Use Project Management Templates?

Templates are an excellent tool for increasing your productivity and time management skills as a project manager. Project management templates can save you time during everything from the proposal and planning phases of a project, through the schedule and budget tracking phases, all the way to the project delivery phase. Here are just a few examples of the many types of templates that can be found online or in project management software:

Examples of Project Management Templates

  • Gantt chart
  • To-do list
  • Kanban board
  • Timeline template
  • Project scope of work template
  • Project proposal template
  • Project communication plan template

You may be wondering why everyone isn’t using these kinds of templates to become better, more organized project managers. Perhaps it’s because not all project managers are using a project management software yet. Let’s take a look at some of the templates that project management software, like Workep, offers to make your life easier.

Project Management Software Templates

Gantt Chart

A Gantt chart is an example of a project workflow template that allows you to not only see all project tasks set out against a time, but also see their dependencies. Gantt charts offer a lot of advantages over other project workflow templates because they represent complex information in a very visual way. Gantt charts are one of the most popular and powerful templates that can be used within project management software.

Kanban Board

A Kanban board is another type of project workflow template that is popular especially among software development teams and web project managers. Kanban boards utilize three columns to show task progress. On a regular Kanban board, tasks fall into one of three columns: to-do, in progress, or done. Traditionally, a Kanban board can be created using a whiteboard and sticky notes, for example. However, using a Kanban board template in project management software offers the advantage that you can combine it with all of the other templates in the platform to use the best tools for managing every aspect of your projects.

To-Do List

You may not think of a list as something you would need a template for, but there are actually a lot of advantages to using a to-do list template in project management software. For example, in Workep, you can add files right from Google Drive to different tasks on a to-do list, leave comments to communicate with your team, and assign or reassign members of your team to tasks to maximize the use of resources and time. In other words, a to-do list template can help you centralize and manage all parts of your projects. It’s not just a list on a piece of notebook paper anymore!

These are just a few examples of the many types of project management templates that you can employ to make your life easier within Workep’s project management software. If you haven’t tried templates like these yet, what are you waiting for to increase your productivity?

Categories: Project management


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