Raices is an Advanced Research Network for Science and Education in El Salvador (Central America). It has been led by Juán José Sánchez since 2011. Like any other technology expert, Sánchez is always looking for ways to improve the way he and his team conduct their academic and professional work.
A year ago, he started using Workep. Since then, Raices has improved it’s processes significantly. Sánchez’s experience with the platform was so good that he wants to promote its use in more than 1,300 universities in Latin America.
Sánchez is a big fan of the project templates and highlights how effortlessly Workep can be used. He’s a proud user of our Growth Plan since the beginning of 2018.
So what did we do? Of course, we spoke with Sánchez to hear more about his successful experience with Workep; the #1 Project Management Platform for G Suite.
What do you use Workep for?
On the one hand, to plan and control the projects that are managed at the universities. These can be either research processes, improvement of teaching-learning and operational projects.
On the other hand to maintain a collaborative environment between the different members of the work teams.
Why did you choose Workep as your project management solution?
After a thorough review of the products available on the market, we bet on Workep. After a year of use, we see that we were not wrong with our decision.
How much has your productivity improved thanks to Workep?
Productivity has improved in many aspects such as speed, communication between actors, and monitoring. However, one of the elements that has given it an extra boost is the warnings and alerts engine that keeps all managers in constant supervision.
What benefits has Workep provided in comparison to other tools?
The main benefit is how easy it is to use. It is very intuitive, which has reduced the training of users. Also, the online support is always convenient and useful.
Which project management methodology do you use?
At the moment, we are using traditional methods, and we rely heavily on lists and Gantt charts. We have not needed to explore other methodologies, although we have received constant support in case we wanted to.
Tell us how a specific project has benefited from the use of Workep…
As an example, we have used Workep for the control of research projects. For this, we have created templates we can use as an immediate starting point that helps us plan collaboratively and create clear tasks for each. The follow-up almost occurs by itself, avoiding the “bad” moments of having to point out or sanction delays because all team members are always aware of the work of others.
Anything you want to highlight?
Meetings. In many work meetings, we have started projects entering data like tasks, responsible actors, and times, directly into Workep. After that, follow-up meetings go smoothly, and we need to show each person’s advances and check who hasn’t followed the plan. Everything becomes very efficient and transparent.
How many people use Workep within the company?
In each team (University) there are several projects, each one with responsible users for each task. Usually, those who are involved are only the directors, researchers, teachers, students, and support people.
How many departments use it? And which?
We are divided into Universities (teams). Each has different projects that go in four directions; research, teaching, communication, and technical projects. Within these, they have their own projects and usually have an administrator with absolute responsibility for the project. Assistants or managers join them. Each team has its own priorities project’s dynamics, so it is difficult to standardize them. But, at this time we have worked on about 140 projects with around 120 managers who have committed to their responsibilities and used Workep as the “optimal” means to improve their results.